Integrating your financial management system with expense management software can significantly streamline your business operations. Sage Intacct and Concur are leading solutions in their respective fields, and integrating them can offer substantial benefits. This guide will walk you through the process of integrating Sage Intacct with Concur, ensuring a seamless and efficient workflow for your business.

Why Integrate Sage Intacct with Concur?

Before diving into the integration process, it's important to understand why integrating Sage Intacct with Concur is beneficial:

1. Improved Accuracy: Automatically syncing expense data reduces the risk of manual entry errors.
2. Enhanced Efficiency: Streamlines managing expenses, approvals, and reimbursements.
3. Better Visibility: Provides a unified view of financial and expense data, aiding in better decision-making.
4. Compliance and Control: Ensures expenses are tracked and managed according to company policies and regulations.

Prerequisites for Integration

Before starting the integration process, ensure you have the following:

• Active accounts with Sage Intacct and Concur.
• Administrative access to both Sage Intacct and Concur.
• Understanding of your company's expense management and financial workflows.

Step-by-Step Integration Guide

Step 1: Set Up Concur

1. Log in to Concur: Use your administrator credentials to log in to Concur.
2. Navigate to Administration: Go to the "Administration" tab.
3. Configure Expense Settings: Ensure your expense categories and policies are set up correctly to align with your financial tracking in Sage Intacct.

Step 2: Set Up Sage Intacct

1. Log in to Sage Intacct: Use your administrator credentials to log in to Sage Intacct.
2. Navigate to Applications: Go to the "Applications" section.
3. Enable Web Services: Ensure that Web Services are enabled to allow integration with third-party applications like Concur.

Step 3: Use a Middleware or Integration Platform

Using a middleware or integration platform like Sage Intacct’s Integration Platform, Dell Boomi, or similar solutions can simplify the integration process.

1. Select Middleware: Choose a middleware that supports both Sage Intacct and Concur.
2. Set Up Middleware: Follow the middleware’s instructions to set up and configure your accounts.

Step 4: Configure Integration Settings

1.      Connect Concur to Middleware:

• Log in to your middleware platform.
• Add Concur as a new connection by providing your Concur API credentials.
• Configure the settings to sync data such as expense reports, receipts, and users.

2.      Connect Sage Intacct to Middleware:

• Add Sage Intacct as a new connection by providing your Sage Intacct API credentials.
• Configure the settings to map Sage Intacct accounts and entities with Concur expense categories.

Step 5: Map Data Fields

1. Map Expense Categories: Ensure that Concur’s expense categories are correctly mapped to the corresponding accounts in Sage Intacct.
2. Map Users and Permissions: Sync user information between Concur and Sage Intacct to ensure that permissions and roles are consistent.
3. Map Additional Data: Configure any additional data mappings, such as projects, departments, or custom fields.

Step 6: Test the Integration

1. Run a Test Sync: Perform a test synchronization to ensure data is correctly transferred between Concur and Sage Intacct.
2. Verify Data: Check both systems to ensure that expense reports, receipts, and other data are correctly updated and reflected.
3. Resolve Issues: Address any errors or mismatches that occur during the test sync.

Step 7: Go Live

1. Schedule Regular Syncs: Set up a schedule for regular data synchronization to keep both systems up-to-date.
2. Monitor Integration: Regularly monitor the integration to ensure it is running smoothly and address any issues promptly.
3. Train Users: Provide training for users on how the integrated system works and any new processes they need to follow.

Benefits of a Successful Integration

1. Time Savings: Automating the data transfer between Sage Intacct and Concur saves time for finance and accounting teams.
2. Improved Financial Reporting: Enhanced visibility and accuracy of expense data lead to better financial reporting and decision-making.
3. Increased Productivity: Reduced manual data entry and streamlined processes boost overall productivity.

Conclusion

Integrating Sage Intacct with Concur can transform your expense and financial management processes, offering significant improvements in accuracy, efficiency, and control. By following this comprehensive guide, you can achieve a seamless integration that enhances your business operations. If you encounter any challenges, consider consulting with an integration specialist or leveraging support from Sage Intacct and Concur to ensure a successful implementation.