Company files store vital financial data of a business. Accuracy and proper handling of these files are essential to ensure swift financial management. Sometimes, you may get errors and data damage in these files, which can be resolved by running the verify and data rebuild tool. Verify Data utility scans the company file for errors or data damage. Rebuild Data repairs minor data issues identified by the Verify utility. In this blog, we will discuss how to run the verify and Rebuild data utility to fix various errors in QuickBooks.
How to Run Verify Data And Rebuild Data Utility
The below steps will help you understand how to run the Verify and Rebuild data utility to fix company files and other common issues like QuickBooks error PS038. This tool helps you resolve Missing names or transactions in list data, errors in a company’s balance sheet, and data integrity issues.
Verify your company data to identify issues
Follow the below instructions to verify your company data:
- Navigate to Window and then select Close All.
- After that, go to the File menu, then select Utilities.
- Select Verify Data.
- If you see:
- QuickBooks detected no problems with your data. It shows that the data is clean, and you need not do anything.
- An error message. If you get an error message, then search for the error codes on the web and try to troubleshoot it.
- Your data has lost integrity. This shows data damage in your file. Now, you need to rebuild your data to fix data damage.
Rebuild your company file data
- To rebuild your file, go to the File menu.
- Select Utilities, and then click Rebuild Data.
- Here, you will get a prompt for creating a backup before rebuilding the file. Create a backup to ensure safety and then proceed with the steps.
- Choose the location to save your backup, then hit OK.
- Do not replace another backup file.
- Enter a new name in the File name.
- Select Save.
- A message will appear indicating Rebuild has completed.
- Click OK.
- Navigate to File, select Utilities, and then select Verify Data again to detect any damage.
- If you find more damage then you have to fix it manually. You can search for the errors in the qbwin.log on the QuickBooks desktop support site to understand the troubleshooting.
- If you do not find any error, you can restore a recent backup. Access File, then select Open or Restore Company.
Note: Avoid replacing your current company file. You may need to re-enter information into your company file.
Conclusion
This guide describes how to run QuickBooks Verify and Rebuild utility. Using Verify and rebuild data utility in QuickBooks, users can easily fix corruption or damage in company file issues and ensure the accuracy of the financial records.
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